Norman Campus Office of the Vice President for Research Publication Support Program

Overview

As of January 1, 2012, the VPR Office no longer funds the acquisition of hard copy reprints.

The publication by academically respected presses, scholarly journals, and multimedia venues of faculty scholarship is among the most important and valuable contributions of a comprehensive research university. In some cases, following a rigorous peer review that recommends publication, subvention funding is required to meet the total costs of typesetting, printing, editing, translation, cover art, recording, mixing and distribution, with costs typically ranging from $2,000 - $6,000. Additionally, many publications require funding for page charges. More recently, open access publishing – which refers to free and unrestricted online access to scholarly publications – now encompasses journals, book chapters and even monographs. Open access increases the visibility, readership and impact of an author's works, democratizing access across all institutions, regardless of size or budget. Although access to users is free, the cost of such publication typically falls to the author or the associated institution in the form of fees and/or subsidies.

To the extent possible, colleges, departments, and individual faculty are expected to fund publication costs via external grants and Sponsored Research Incentive (SRI). However, the University recognizes that such funding may not be available or sufficient in all cases, particularly for disciplines that have limited access to external support (e.g., arts and humanities). Consequently, the Publication Support Program provides funding to help ensure that all peer-reviewed scholarly work produced at OU is formally published. This program is open to all disciplines on the Norman Campus as well as Norman Campus Programs at OU-Tulsa.

1. Subvention Support

The Norman Campus has established a subvention funding program (for typesetting, printing, editing, translation, cover art, recording, mixing and distribution) that consists of an equal four-way split of costs among the Senior Vice President and Provost, Vice President for Research (VPR), the associated academic department, and the associated college. This program is appropriate only when the publisher requires subvention funding and when the publication venue is of high stature/quality.  The maximum funding provided is $6,000 (from all sources combined), and eligibility is limited to regular tenured or tenure track faculty of all ranks, as well as research faculty. Instructors, lecturers, adjunct faculty, visiting faculty, research personnel funded from external grants and contracts, and students are not eligible for this particular program.


PROCEDURES FOR APPLYING FOR SUBVENTION FUNDING

Faculty seeking subvention funding must complete an online submission form, to the Center for Research Program Development and Enrichment at http://crpde.ou.edu/form/psp. The faculty will also submit appropriate justification that includes:

  1. a narrative
    • that describes the publication and the quality of the venue in which it is to be published
    • that notes that it has been reviewed
    • that describes the requirement for funds
    • that describes the funding sources that are being pursued both at OU and external to OU
  2. a statement from the publisher

Only works that have undergone a rigorous peer review within high quality venues will be eligible. The Center for Research Program Development and Enrichment (CRPDE) will confirm approval for the VPR portion (25%) of the funding via email and will copy the Provost’s Office in the notification. It is the responsibility of the faculty to request the Provost’s portion (25%) of the funding. After receiving VPR approval, the faculty must submit a request via email to Dr. Nancy Mergler (copying Shelly Wahpepah at swahpepah@ou.edu), and should include all of the documents that were provided to our office. The faculty must also contact his/her dean’s office to determine the process for requesting the college’s portion (25%) of support. The Center for Research Program Development and Enrichment (CRPDE) will notify the applicant of the decision within two weeks of submission.


2. Open Access Support

In light of the fact that most publishers now provide journal articles to authors in digital/PDF format, the VPR Office no longer funds the acquisition of hard copy reprints. However, funding is available to support publication costs associated with open access journals and books, provided such support is not available from external grants or department and college resources.

Funding Available through the Office of the Vice President for Research (VPR)

If the required support is for a publication that is hybrid (traditional subscription journal for which the author may pay a fee to make her/his article available open access), then funding is available through the Office of the Vice President for Research, and the faculty should submit requests via online submission form at http://crpde.ou.edu/form/psp. The Office of the Vice President for Research also provides funding for delayed-model open access, in which the article becomes open access after a set embargo period. This is a matching program that consists of an equal four-way split (25%) of costs among the Senior Vice President and Provost, Vice President for Research (VPR), the associated academic department, and the associated college. The maximum funding provided is $6,000 (from all sources combined). Eligibility is limited to regular tenured or tenure track faculty of all ranks, as well as research faculty. Instructors, lecturers, adjunct faculty, visiting faculty, research personnel funded from external grants and contracts, and students are not eligible for this particular program.

Funding Available through University Libraries

If the required support is for a publication that is completely and immediately open access, then funding is provided by University Libraries and is available to regular faculty of all ranks, as well as research faculty, postdoctoral researchers, staff, and students. Preference is given to authors who have not been previously funded. Please note eligibility requirements below for articles and books.

What is Eligible:

Articles: Article-processing fees for scholarly, peer reviewed articles in true open access journals, listed in the Directory of Open Access Journals. Publisher must be a member of the Open Access Scholarly Publishers Association or adhere to its Code of Conduct. Articles with a hybrid or delayed OA model are not eligible through this fund, and will instead be considered by the Subvention Support Program described in Section 1 above. The journal must have a publicly available standard article fee schedule published and should have a policy to waive fees in case of economic hardship.

Books: Processing fees for scholarly, peer-reviewed books published open access. Publishers may be listed in the Directory of Open Access Books. Publisher must be a member of the Open Access Scholarly Publishers Association or adhere to its Code of Conduct.

For more information: University of Oklahoma – Norman Open Access (OA) Subvention Fund


PROCEDURES FOR APPLYING FOR OPEN ACCESS SUPPORT

Reimbursement is made after publication and proper documentation of payment of publication fees is received. Documentation must include proof of fee payment, such as a credit card statement or receipt, and a verifiable link to the open access version of the work.

Faculty seeking support for open access articles or books must complete an online submission form: http://libraries.ou.edu/info/oafund.aspx

Authors agree to retain their copyright and to post a copy of their work in the University’s institutional repository, SHAREOK.


Historical Publication Support program funding list