Arts & Humanities Faculty Fellowship Program

Deadline: Monday, February 23, 2015 by 5pm

1. Purpose and Description

As part of the Aspire 2020 objective to transform the research and creative activity culture at OU, the Arts and Humanities Working Group, through support from the Office of the Vice President for Research (VPR), is pleased to announce the 2015 OU Arts & Humanities Faculty Fellowships (AHFF) program. The purpose of the AHFF program is to support dynamic and innovative research and creative activity projects proposed by regular faculty in the arts, fine arts, and humanities by providing them the opportunity to focus on a scholarly and / or creative activity that significantly transforms the faculty member’s research program and makes notable contributions to the field.

Each fellowship provides up to $20,000 in instructional replacement costs to the fellow’s home department (this amount must be negotiated with the applicant’s chair prior to submission of the proposal) and may include up to an additional $10,000 of project-related travel, equipment, student, or other support. All funding provided must be directed toward supporting the fellows’ activities and be in accordance with University policies. Award recipients are expected to participate in the Faculty Fellows Presentation Series in the year after their fellowship concludes (see Post-Award Requirements below).

The primary functions of the Arts & Humanities Faculty Fellowships are to:

  • Provide semester-long fellowships to enable faculty to complete scholarly projects for publication, presentation, composition, performance, and/or exhibition;
  • Support scholarly and creative activity endeavors that stimulate new areas of intellectual inquiry;
  • Stimulate the development of projects (including interdisciplinary and collaborative projects) that have the potential to bring positive visibility to the arts and humanities at OU.

2. Eligibility and Award Limitations

Funds are provided to enhance research, scholarship, and/or creative activities of regular tenured or tenure-track faculty of all ranks at the University of Oklahoma on the OU Norman Campus, including Norman Campus Programs at OU-Tulsa. Instructors, lecturers, adjunct faculty, visiting faculty, research faculty, renewable term faculty, research personnel funded from external grants and contracts, and students are not eligible. Applicants must submit endorsements (see below) from both their department chair and dean as part of the application package. No additional office or studio space is provided for award recipients apart from that made available by the chair or dean.

Matching funds from colleges and departments are not required.

AHFFs are awarded for proposals that are significantly related to the arts and humanities, according to the guidelines of the National Endowment for the Humanities ( and the National Endowment for the Arts ( Joint proposals from two regular tenured or tenure-track faculty members are also accepted, but in the case of such collaborative proposals, the lead faculty member must be from the arts or humanities, and the budget should address teaching release arrangements for both participants.

Faculty fellows may elect to combine their fellowship with other types of leave opportunities, providing they receive the prior approval from their department chair and dean. However, the fellowship may not be combined with similar opportunities outside the university, such as an external fellowship. Funds from the AHFF must be expended within twelve months of receiving the award.

Faculty members cannot submit an internal funding request for the same project to the Research Council during the same fiscal year. However, proposals may be submitted during a fiscal year in which an award is active – provided the requested funding begins in the subsequent fiscal year. Additionally, the VPR may place additional limitations on new proposals. For example, if a proposal funded by the VPR states as a goal the submission of a proposal to an external funding agency, the VPR and Research Council may require proof of submission before agreeing to consider a new Arts & Humanities Faculty Fellowship proposal. Eligible individuals may receive funding simultaneously from more than one Research Council or Vice President for Research program. However, such information must be disclosed for each funding request and clear and compelling arguments made as to why the requested funding does not duplicate funding already awarded. For example, a faculty member may receive funding from the Junior Faculty Fellowship, and Faculty Investment Programs simultaneously provided no duplication of purpose exists.

Past fellows may apply for a subsequent fellowship in the fifth year after their previous fellowship.

3. Proposal Preparation and Submission

Scholars and artists are strongly urged, though not required, to utilize the resources available within the Center for Research Program Development and Enrichment (CRPDE web: | email:

Proposal Content and Format

Proposals must use a font of 11 points or larger. Page margins should be 1” on all four sides. Line spacing must not be smaller than 1.5 lines. A complete proposal includes seven required components and supplemental materials.

1. Cover Sheet
The proposal cover sheet is available as a separate download. Complete the proposal cover sheet form and obtain all required signatures. Incorporate a scanned copy of the signed form into the final proposal.

2. Project Narrative (limited to 6 pages, formatted as described above)
Keep in mind that your proposal will be read by a diverse group of faculty, some of whom might have limited knowledge about your proposed project. Therefore, the project narrative should keep jargon to a minimum.

To aid in the review process, the Project Narrative sections below should be clearly delineated in the proposal:

  1. Creative Approach or Scholarly Originality: Describe the context and/or purpose, or methodology of the proposed project and provide other details of the work to be completed (e.g., productions, archival research, studies, observation(s), surveys, analyses, performances, practices, exhibitions) in a manner that will be useful for assessing overall likelihood for success.

    Provide a timeline for the project (major milestones or decision points).

  2. Anticipated Impact on the Field: Explain how the selected scholarly or creative approach will lead to a successful project. Clearly describe the project’s expected outcome(s). In addition, indicate how a successful outcome to the project will advance the field of scholarship, such as by adding to the knowledge base, or performing or displaying new works. Note that an outcome (e.g., publication of a book) is different from an impact (e.g., the book is expected to be used by certain organizations to broaden understanding of a particular subject). Where appropriate, highlight the originality of the outcome(s) and/or the significance of the impact.

  3. Congruence of the work to be performed relative to the scholar’s background and demonstrated expertise / track record: Discuss how the proposed project aligns with the applicant’s previous creative activities and/or program of research and scholarship.

  4. Impact on Investigator(s) Scholarship: Describe the relationship of the project to the scholar’s research program or artist’s creative activity agenda. Is the project a culmination of prior work? Does the project provide the foundation to move scholarship or art in a new direction?

3. Citations (no page limit)
If necessary, provide complete citations for all work cited in the Project Narrative.

4. Budget and Budget Rationale (maximum of one page)
The applicant should include an itemized budget with a compelling narrative for how funds will be spent and why they are needed. It is especially important to demonstrate a direct linkage between budget items and the proposed activity. If appropriate, the faculty member should provide supporting documentation such as publication acceptance of project-related work, etc. The support can be used for any legitimate purpose associated with the project if justified in the proposal. Note that proposals must adhere to State of Oklahoma travel guidelines, teaching release policies (subject to approval by the chair/director and dean), student stipend rates, data collection practices, tuition, equipment, and support for staff.

5. Scholar(s)/Artist(s) Curriculum Vitae (limit 2 pages each)
Submit a two-page curriculum vitae for the applicant and each co-applicant that includes: a list of the individual's undergraduate and graduate education, professional appointments, up to five publications, exhibits, or other works most closely related to the proposed project, and up to five other significant publications, exhibits, or other works, whether or not related to the proposed project.

6. Funding History (limited to one page)
If appropriate, include a brief statement of previous funding history related to this project – including successful and unsuccessful proposals submitted internally as well as externally. If no relevant funding history exists, the applicant should indicate as much. In addition, provide a brief synopsis of accomplishments (outcomes and impacts) from the most recent project(s) funded by the VPR’s office, whether or not related to the current submission.

7. Signed Release Time Approval form from the Department Chair/Unit Director endorsing the proposal and confirming that the rate has been negotiated and approved by both the Department Chair and Dean.

8. Supplementary Documentation (no page limit, but content limited to the items listed; consult CRPDE for advice on appropriate supplementary materials)

These items are project-specific, and not all proposals will include them.

  • If the project will involve human subjects, laboratory animals, rDNA and/or radioactive materials or biohazards, you must describe your plans to obtain necessary approval letters, or other relevant documents, by the time a Research Council award is expected to be made. The appropriate committees are: Human Subjects-Institutional Review Board; Laboratory Animals-Institutional Animal Care and Use Committee, and Radioactive Materials-Radiation Safety Committee and the Biosafety Committee.
  • If the proposal requests support for an activity for which you have documentation, such as a book contract, or identifies matching or in-kind support, include a copy of the documentation in your proposal.

All proposal components must be combined into a single PDF file, in the order listed above and submitted online via CRPDE’s online submission form at CRPDE ( PROPOSALS RECEIVED WITHOUT ALL OF THE REQUIRED MATERIALS, OR WHICH DO NOT FOLLOW THE REQUIRED FORMATTING, WILL BE RETURNED WITHOUT REVIEW.

Proposal Submission

All applications for the Arts & Humanities Faculty Fellowship must be submitted online via CRPDE’s online submission form at CRPDE ( Applicants must follow the procedures outlined in the online form. Proposals must be submitted in a single PDF file.  A declined proposal may be revised and resubmitted the following year. Letters for declined proposals will provide reviewer feedback.

4. Proposal Review

The Arts and Humanities Fellows Selection Committee will be comprised of 6 members drawn from the faculties of the College of Fine Arts and the humanities departments in the College of Arts and Sciences with equal representation from the two colleges. Members shall serve staggered 3-year terms with positions filled in accord with the policies and procedures of the Faculty Senate and its Committee-on-Committees. The AHFF Selection Committee will choose a chair from among its members.

The Selection Committee will consider all of the following aspects of the proposal in making the award selections:

  • Creative Approach or Scholarly Originality
  • Anticipated Impact on the Field
  • Congruence of the work to be performed relative to the scholar’s background and demonstrated expertise/track record
  • Impact on Investigator(s) Scholarship
  • Rationale for Funding Request

The review of proposals submitted to Arts & Humanities Fellowship Selection Committee is an extremely important activity that is conducted with the highest standards of ethical integrity. The proposals will be reviewed as follows:

  • CRPDE will conduct an initial review of submitted proposals for completeness and adherence to formatting guidelines. Proposals that are incomplete or incorrectly formatted and submitted after the deadline will be returned without review. However, time permitting, proposals that are submitted before the deadline will be reviewed for completeness and adherence, and if a proposal is determined to be incomplete or non-compliant, then the applicant will be notified of the problem and given an opportunity to correct the application and resubmit before the deadline.
  • Proposals that are complete and meet the guidelines will be sent to the Chair of the Arts & Humanities Faculty Fellowship Selection Committee to determine, based on information on the proposal cover sheet, whether any conflicts of interest exist between those submitting the proposal and members of the Committee. The Selection Committee will use the same conflict of interest policies employed by the Research Council; see the following link for reference:
  • All un-conflicted members of the Selection Committee will review all completed proposals. 
  • All the proposals will be evaluated on the following scale:
    • 1 = Outstanding: project and applicant are in all respects outstanding.
    • 2 = Very good: project and applicant are strong and highly competitive.
    • 3 = Good: project and applicant are good, but there are one or two weaknesses or limitations in meeting the scoring criteria.
    • 4 = Fair: project and/or applicant show potential but some improvements/revisions may be necessary.
    • 5 = Marginal: project and/or applicant are below average, with weaknesses along the scoring criteria outlined above.
  • For all proposals, the Selection Committee Chair will provide to the applicant a narrative summary of the reviews and discussion. The reviews, discussion, and vote regarding all AHFF Selection Committee actions are held in strict confidence.
  • Following the completion of the proposal evaluations, the Selection Committee will meet to determine the top three finalists. The names of the finalists will then be forwarded to the Vice President for Research, with whom the final funding decision rests.
  • The funded fellowships, with the name of the project scholar(s) / artist(s), project title, and approved budget amount will be posted on the VPR web site.

Proposals to the AHFF must be submitted electronically to the CRPDE ( by the 23rd of February – with funding notification occurring in mid-to-late March.

5. Post-Award Requirements

Recipients of Arts & Humanities Faculty Fellowships are subject to the following requirements:


At the end of the project, or within one year from the date the project is funded – whichever comes first – the scholar / artist is required to submit a brief (1-2 page) final report, including a budget report, to the Vice President for Research with copies to the associated academic director/chair and dean. The format of this report will be provided directly to fellowship recipients. This report should describe the impacts of the project on the field of study, the artist’s or scholar’s research / creative activity program, the arts and humanities at OU, and on the University as a whole. It also should describe any deviations from the work that was originally proposed and include activities in progress (e.g., proposals, performances / presentations [including the Faculty Fellow Presentation or TEDx talk], manuscripts) that relate directly to the project.

Faculty Fellow Presentation

Each recipient must conduct a public performance, lecture, or presentation – even something like a TEDx talk (this is a suggestion, not a requirement) – related to their fellowship project in the year after their fellowship concludes. The artist or scholar must also include details of their Faculty Fellow Presentation as part of their final report.

Acknowledging AHFF Support

All written publications, whether in hard copy or electronic form, that have benefitted from Arts & Humanities Faculty Fellowships funding must contain the following statement of acknowledgment: "This scholarship/creative activity was supported (in part, if appropriate) by an Arts & Humanities Faculty Fellowship from the Arts and Humanities Working Group through funding from the Office of the Vice President for Research (VPR) at the University of Oklahoma Norman Campus."

Arts & Humanities Proposal Cover Sheet

Arts & Humanities Evaluation Form

Arts & Humanities Teaching Release Form

Previous AHFF Awardees